New York Requires Employers to Provide Electronic Versions of Mandatory Workplace Postings

Cooley Alert

On December 16, 2022, New York Gov. Kathy Hochul signed into law an amendment to New York Labor Law Section 201 that requires employers to make mandatory workplace postings available electronically.

Before the amendment, the law required that certain legal notices be posted conspicuously in the workplace. Now, employers must also make digital versions of the physical notices available, either on the employer’s website or via email.

Employers should take the following steps to comply with the amended law:

  • Ensure that all mandatory workplace posters have been displayed in a conspicuous place on each floor of their New York workplaces, if any.
  • Upload digital versions of the posters to the employer’s intranet – or, if the employer does not have an internal website, disseminate via email.
  • Notify employees that the posters are available electronically (e.g., via an email with a link to the employer’s intranet page).
  • Update the company handbook and other internal resources with information regarding the online location of the posters.

Federal posting requirements can be found on the US Department of Labor website. New York-specific posting requirements are available on the New York State Department of Labor website. Note that certain industries, such as healthcare and hospitality, require additional industry-specific postings.

If you have questions about the amended law, please contact the Cooley employment team.

Related Contacts
Wendy Brenner  Partner Palo Alto, Los Angeles – Santa Monica
Frederick Baron  Senior Counsel Palo Alto
Ann Bevitt  Partner London
Leslie Cancel  Special Counsel San Francisco
Helenanne Connolly  Partner Reston
Elizabeth Lewis  Senior Counsel Washington, DC, Reston
Joshua Mates  Partner San Francisco
Gerard O'Shea  Partner New York
Miriam Petrillo  Special Counsel Chicago
Bronwyn L. Roberts  Special Counsel Boston
Ryan Vann  Partner Chicago
Lois Voelz  Senior Counsel Palo Alto
Summer Wynn  Partner San Diego, Los Angeles – Santa Monica
Steven A. Zuckerman  Associate New York
Erika Freeman  Associate New York
Jane Jeong  Associate New York
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Employment & Labor